Stop Building Apps in Teams: It's the SharePoint Graveyard All Over Again

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Stop building apps in Teams.

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You know it, I know it.

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Teams is becoming the SharePoint graveyard

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with better emojis, custom ACs feel quick

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while quietly building a compliance landfill.

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Today I'll show you why SPFX Adaptive Card extensions

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rot fast and how to stop the mess.

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You'll get a ruthless checklist,

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a reference architecture that doesn't implode,

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and a decision tree so you can say no without being the villain.

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Then we'll fix it with SharePoint,

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a Viva and Power Platform, proper ALM,

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real governance, fewer 2AM incidents.

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The ASE Trap, why quick apps rot fast.

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You know that simple ASE request,

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a rotating announcement card pulling from a list,

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no back end, no database.

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Just Jason, that's the trap.

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It ships fast, it demos great, then it ages like milk.

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Here's the pattern.

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Someone hard codes ASE behavior to a SharePoint list,

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because it's configurable.

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The schema and data live in list columns,

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it's flexible until the moment you need validation,

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versioning of card templates or an audit trail.

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Then your schema is a rumor and your data is cosplay.

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The thing most people miss is governance is a workload,

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not a feature.

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ASEs don't give you life cycle out of the box.

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Owners leave, cards keep surfacing.

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You end up with often solutions,

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front and center in Viva connections,

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powered by a list nobody owns,

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referencing a template nobody remembers.

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Can you hear me?

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That's the sound of your compliance officer opening a new ticket.

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Why this rot fast?

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Apps Brawl.

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ASEs are easy to deploy to the dashboard,

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so people do a lot, one per department, one per campaign.

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Then they multiply like shared Excel files.

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Your dashboard turns into a flea market.

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Orphaned owners, teams changes, contractors roll off,

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the original app catalog approvals leaves.

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No ownership register, no life cycle policy,

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no succession plan.

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The ASE doesn't die.

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It haunts data silos.

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Each ace points at its own list, its own schema,

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its own power automate.

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Suddenly the organization has five announcement systems

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and none agree on what today means.

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Compliance gaps.

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Content shows up in Teams mobile without sensitivity labels,

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retention logic or DLP context because the JSON payload

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isn't tied to data classification.

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Broadcast meets breach risk, broken life cycle,

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no archiving triggers, no sunset rules,

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no environment boundaries.

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Production becomes a museum of one's urgent cards.

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Now why does the quick approach fail even when it works?

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Because it assumes the surface area is tiny.

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But ASEs live in Teams and Viva,

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which means mobile endpoints, offline caches

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and users forwarding screenshots.

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You want it just a card.

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Aseesh Taissev, E. Kissel.

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You accidentally built a distribution channel.

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This clicked for me when clients, one ace, to rule announcements,

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morphed into six variants.

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Each with a slightly different schema

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jammed into a multi-line text column.

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One power automate tried to keep them fresh.

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It broke every time someone pasted JSON with smart quotes.

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Fast forward, marketing complaints that Tuesday's card

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shows last quarter's pricing.

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It gets pulled in, governance shows up late to the party

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and has to retrofit labels, ownership and change control.

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That quick win just became a slow bleed.

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Here's the shortcut nobody teaches.

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Treat an ace like a UI skin, not an application.

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If the data matters, govern the system of record, not the card.

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If the process matters, push it into a platform

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with environments, ALM and policy enforcement.

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The card should be the final mile, not the whole highway.

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Let me show you exactly how this spirals.

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A developer deploys the ace tenant wide from the app catalog.

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No scope draw-out plan, no owner of owners.

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Success!

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Site owners copy the list for flexibility.

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Now you've got three sources of truth and a scavenger hunt.

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Someone asks for submit in the quick view.

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Sorry, ace quick views are great for read.

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Rights mean APIs, a youth, CSRF and support you did not budget.

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Legal asks for retention.

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You discover the card payload isn't labeled

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and the list has no retention policy tied to content type.

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Oops, security requests and access review.

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You can't find the owner because there isn't one.

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Now here's where most people mess up.

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They try to fix it with more ACs.

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A governance notice ace.

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A tips ace.

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A catalog of aces ace.

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It's like installing more printers to fix a jam.

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If you remember nothing else, an ace is a distribution layer.

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Govn the source, the deployment and the life cycle outside the card.

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The reason this works is you move risk to places with controls.

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SharePoint with classification.

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Viva for curated experiences.

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Power platform for ALM and environments.

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Then keep the card dead, simple and disposable.

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Quick win you can do today.

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Every ace in your tenant, map each to its data source, owner and retention label.

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If any are missing two of those three,

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freeze new ace deployments until you fix ownership and policy.

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It's boring.

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It saves weekends.

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The five governance failures you'll see every time.

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Let's name the five ghosts that always show up.

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Apps Brawl, orphaned owners, data silos, compliance gaps and broken life cycle.

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You've met them, you tried to ignore them.

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They ate your roadmap.

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Apps Brawl first.

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Aces are tiny, like gremlins.

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And like gremlins, if you feed them after the demo, they multiply.

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Every department wants their card.

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HR wants announcements, facilities wants outages, marketing wants campaigns,

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finance wants quarter close reminders.

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None of that is evil.

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The mess happens when each card brings its own list, its own JSON schema,

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and its own power automate babysitter.

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Suddenly your Viva Connections dashboard looks like a yard sale.

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There's no portfolio of you, no capacity planning, no rollout schedule,

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just tiles and hope.

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The fix is boring and effective.

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Central intake, catalog every ace, require a data source registration and a business owner.

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Publish a dashboard placement calendar like you would a home page hero slot

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and cap the number of concurrent cards.

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Scarsity forces prioritization, prioritization kills sprawl, now orphaned owners.

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Corporate musical chairs means someone's leaving every quarter.

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Meanwhile your ace is cling to life like ancient workflow emails.

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The person who uploaded the package, gone.

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The SharePoint list owner?

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Left the org.

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The dashboard admin?

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Transferred.

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Ownership drift is how simple UI turns into operational risk.

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You don't need heroics.

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You need an owner of owners.

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Create a solution record per ace in your catalog with business owner, technical owner, platform

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steward, require two owners minimum.

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Back it with a quarterly access review.

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If an owner loses mailbox access or leaves the Entra ID tenant, the app's active status

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auto flips to degraded and placement is yanked until a successor is assigned.

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It's not punishment, it's uptime protection.

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Data silos next.

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When each ace hard codes its own configurable schema, you aren't flexible, you're fragmented.

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The restaurant menu card uses items, the news card uses entries, the event card uses sessions,

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and none of them agree on date formats.

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Then someone asks for analytics.

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You can't roll anything up because your schema is performance art.

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The way out is a reference data contract.

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Define canonical content types for announcement, event alert.

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Store the content in a govern site or a dataverse table.

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The ACE only reads from those bounded sources.

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New card idea?

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It maps to a known contract or it doesn't ship.

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And yes, add schema versioning.

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A single template version field saves you from the smart quotes apocalypse.

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Compliance gaps.

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Aces look harmless because they just show Jason.

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That's like saying a megaphone just amplifies air.

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If the underlying content lacks sensitivity labels, retention or DLP, you've built a broadcast

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channel for unlabeled data.

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Mobile notifications make it worse.

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People screenshot everything.

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Mitigation is policy not vibes.

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Tie ace placement to data classification.

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No label, no surface.

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Use Microsoft purview retention labels on the source list or dataverse table.

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Block tenant-wide deployment until the package passes a deployment checklist.

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A location documented label required retention policy linked external sharing scoped.

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If the content is external API data, document the processor, data flow and cache rules.

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We pull it live is not a compliance plan.

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Broken life cycle.

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This is the graveyard part.

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Without life cycle, content never dies.

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It just lingers.

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That critical outage card from two winters ago still rotates in the queue because nobody

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set an end date.

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The list used start and end but the power automate failed on daylight savings and nobody noticed.

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Solve it with three rails.

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Content life cycle, app life cycle and placement life cycle.

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Content life cycle.

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Start an end date required.

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Retention label applied and a nightly job archives expired items to a read only library.

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App life cycle.

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Reace has a sunset date by default, reviewed at QBR, renewed or removed.

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Placement life cycle.

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Dashboard slots expire.

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Owners must re-assert or the slot freeze for other content.

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Automation enforces all three.

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Manual enforcement is how you get museums.

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Now how these five stack into one disaster.

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Sproul means 10 cards compete for attention.

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Often ownership means nobody answers the page.

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Silos mean you can't fix one without breaking three.

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Compliance gaps mean leadership gets a screenshot of unlabeled HR data on a phone.

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And broken life cycle means it keeps happening because nothing ever exits.

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Then your exec asks, why is teams full of stale stuff?

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And you with a straight face say, because we build five apps instead of one platform.

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The thing most people miss is the unit of governance.

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For governing the distribution layer, while letting the systems of record run feral, flip

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it, standardize the data layer, centralize ownership, restrict surfaces and automate life

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cycle.

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The ace becomes a view on a governed pipeline, not a bespoke snowflake demanding constant

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care.

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Quick checks you can run tomorrow, count aces per dashboard.

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If it's over five, you're in sprawl.

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Pull an ownership export.

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If fewer than two owners per ace, you're in drift.

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Sample three ace schemas.

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If they don't share an ID, a timestamp and a label, you're in silo land.

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Scan for labels if cards display unlabeled content, pause deployments.

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Review expiration.

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If half your content has no end date, turn off auto rotate until life cycle is enforced.

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Fix these five.

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And the rest actually gets easier.

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Think nor them and congrats.

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You've rebuilt SharePoint 2013, but this time it's in everyone's pocket.

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The reference architecture that doesn't rot.

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Here's the fix.

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Treat the ace like a thin shell over governed platforms.

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Uiskin on top.

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Zero business logic in the card.

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All risk and rules live beneath it.

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Layer one, identity and environments.

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Start with Entra ID groups that mirror responsibility.

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This owner, tech owner, platform stewards, then split environments.

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Dev test, prod.

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If you're using dataverse grade, if not use three SharePoint sites, content dev, content

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test, content prod.

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Provision with site designs that auto apply sensitivity labels, default retention, versioning

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and blocked external sharing.

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No personal ownership.

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All lists and tables owned by groups.

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Layer two, contracts, not vibes.

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Define canonical content contracts.

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Announcement, alert, event.

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Each has an ID, title, summary, body, start, end, label, template, version, source system,

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and last modified by.

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Put them in dataverse tables if you can.

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Otherwise SharePoint with content types that enforce required fields.

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Add Jason Schema versions for anything the ace renders.

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Your card maps to contract V1 or V2.

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It doesn't invent V1.5 on a Tuesday.

258
00:13:03,960 --> 00:13:08,880
Layer three, data pipelines, content flows into the contract tables through controlled

259
00:13:08,880 --> 00:13:10,080
ingestion.

260
00:13:10,080 --> 00:13:13,040
Use power automate or Azure functions.

261
00:13:13,040 --> 00:13:18,480
Each flow writes to dev first, validate Schema, stamps the label and promotes to test and

262
00:13:18,480 --> 00:13:25,080
prod through solution exports if dataverse or controlled flow connections if SharePoint.

263
00:13:25,080 --> 00:13:26,800
No direct writes from the card.

264
00:13:26,800 --> 00:13:29,800
No, we'll just let Combs paste Jason.

265
00:13:29,800 --> 00:13:35,000
In logs every change, rollbacks are possible because versions are real.

266
00:13:35,000 --> 00:13:38,320
Layer four, policy guard rails.

267
00:13:38,320 --> 00:13:43,560
Microsoft purview enforces sensitivity and retention on the data layer, not the card.

268
00:13:43,560 --> 00:13:47,160
DLP rules block exfiltration from those sites and tables.

269
00:13:47,160 --> 00:13:50,080
If an item lacks a label, it can't reach prod.

270
00:13:50,080 --> 00:13:54,400
If a label conflicts with the surface, the card refuses to bind.

271
00:13:54,400 --> 00:13:58,400
The ace checks the label and template version before rendering.

272
00:13:58,400 --> 00:14:04,720
If they don't match allowed combinations, it displays a safe fallback or nothing.

273
00:14:04,720 --> 00:14:07,040
Layer five, deployment control.

274
00:14:07,040 --> 00:14:12,960
The spfx package lives in a repo with branch policies, automated builds and tenon scope

275
00:14:12,960 --> 00:14:15,480
deployment disabled by default.

276
00:14:15,480 --> 00:14:21,560
You publish to the tenon app catalog through CI, but you scope availability to specific dashboards

277
00:14:21,560 --> 00:14:23,800
via a placement registry.

278
00:14:23,800 --> 00:14:29,840
Note of it as an allo list, site ID, slot name, dates and the contract it's allowed to read.

279
00:14:29,840 --> 00:14:31,600
No placement record, no card.

280
00:14:31,600 --> 00:14:33,640
That registry lives with change control.

281
00:14:33,640 --> 00:14:36,520
Layer six, observability.

282
00:14:36,520 --> 00:14:38,440
Telemetry is not optional.

283
00:14:38,440 --> 00:14:45,920
The ace emits events, render success, contract mismatch, empty data set, blocked by policy,

284
00:14:45,920 --> 00:14:49,000
store that in application insights or lock analytics.

285
00:14:49,000 --> 00:14:55,320
Dashboards show which placements are failing, which contracts are hot and where labels are

286
00:14:55,320 --> 00:14:56,640
missing.

287
00:14:56,640 --> 00:14:58,880
Tile alerts to your platform Stuart Group.

288
00:14:58,880 --> 00:15:04,200
If render errors spike, pull the placement until data passes validation.

289
00:15:04,200 --> 00:15:07,120
Layer seven, life cycle automation.

290
00:15:07,120 --> 00:15:08,120
Content lifecycle.

291
00:15:08,120 --> 00:15:14,560
Nightly job archives, expired items to immutable storage and writes a summary card.

292
00:15:14,560 --> 00:15:18,120
State so users see, this announcement ended.

293
00:15:18,120 --> 00:15:21,520
Rye sheds bali, hee hee hee.

294
00:15:21,520 --> 00:15:22,920
App lifecycle.

295
00:15:22,920 --> 00:15:25,600
Every placement has an end date.

296
00:15:25,600 --> 00:15:30,720
Owners reassert quarterly during access review or the placement deactivates.

297
00:15:30,720 --> 00:15:31,720
Solution lifecycle.

298
00:15:31,720 --> 00:15:35,560
SPFX, major versions require re-approval.

299
00:15:35,560 --> 00:15:38,080
Minor versions can hot swap.

300
00:15:38,080 --> 00:15:43,840
Deprecated contracts display a banner and stop accepting new content after a grace window.

301
00:15:43,840 --> 00:15:46,600
What does the ace actually do in this world?

302
00:15:46,600 --> 00:15:51,480
Three things, one, query the contract endpoint for its placement, two, validate label and

303
00:15:51,480 --> 00:15:52,880
template version.

304
00:15:52,880 --> 00:15:55,560
Three, render the template with the data.

305
00:15:55,560 --> 00:15:59,240
That's it, no rights, no business rules, no secret power automate dance.

306
00:15:59,240 --> 00:16:00,960
It's a reader with opinions.

307
00:16:00,960 --> 00:16:03,720
Where do SharePoint and Viva fit?

308
00:16:03,720 --> 00:16:08,680
SharePoint hosts the governed content sites with content types, labels and retention.

309
00:16:08,680 --> 00:16:11,800
Viva connections is the curated surface.

310
00:16:11,800 --> 00:16:13,680
The dashboard is not a playground.

311
00:16:13,680 --> 00:16:16,520
It's a broadcast surface with a schedule.

312
00:16:16,520 --> 00:16:20,760
You run a placement calendar the same way you'd manage a home page hero.

313
00:16:20,760 --> 00:16:23,960
If a department wants a slot they bring a contract and an owner.

314
00:16:23,960 --> 00:16:25,760
Where does Power Platform fit?

315
00:16:25,760 --> 00:16:30,000
Use data verse for canonical data and manage solutions for ALM.

316
00:16:30,000 --> 00:16:32,760
Flows handle ingestion, enrichment and promotion.

317
00:16:32,760 --> 00:16:37,240
Power apps handle authoring if you need friendly forms.

318
00:16:37,240 --> 00:16:42,840
Each is bound to environments with DLP policies so connectors can't sneak data to the wrong

319
00:16:42,840 --> 00:16:44,160
place.

320
00:16:44,160 --> 00:16:45,960
What about external feeds?

321
00:16:45,960 --> 00:16:49,800
Tap them in an Azure function that normalizes to your contract.

322
00:16:49,800 --> 00:16:53,480
Stamps provenance in source system and caches to govern storage.

323
00:16:53,480 --> 00:16:56,520
The AC never calls third party APIs directly.

324
00:16:56,520 --> 00:16:59,800
The function owns secrets, retries and rate limits.

325
00:16:59,800 --> 00:17:02,960
Per view policy still apply because the cache is yours.

326
00:17:02,960 --> 00:17:06,840
This architecture scales because each layer owns one problem.

327
00:17:06,840 --> 00:17:11,120
Data is governed, policies enforced, UI is disposable.

328
00:17:11,120 --> 00:17:15,920
And when someone leaves, the group still owns it, the slot expires and your dashboard does

329
00:17:15,920 --> 00:17:18,040
not turn into a museum.

330
00:17:18,040 --> 00:17:22,240
The decision tree, block or allow that teams app.

331
00:17:22,240 --> 00:17:27,680
Here's the decision tree I use so you don't end up approving a tiny card that grows teeth.

332
00:17:27,680 --> 00:17:30,080
Question one, what's the data contract?

333
00:17:30,080 --> 00:17:37,880
If the app can't point to an existing governed contract, announcement, alert, event, or

334
00:17:37,880 --> 00:17:43,960
data verse table with required fields, labels and versioning it's a block, no contract,

335
00:17:43,960 --> 00:17:44,880
no card.

336
00:17:44,880 --> 00:17:49,800
If they say it's just Jason translation, we have no schema discipline.

337
00:17:49,800 --> 00:17:51,920
Block and root them to the contract catalog.

338
00:17:51,920 --> 00:17:56,680
If there is a contract question two, where does the content live today?

339
00:17:56,680 --> 00:18:01,480
If the answer is a team site list will create, that's a provisional block.

340
00:18:01,480 --> 00:18:06,120
Content must live in a governed site or data verse with sensitivity labels and retention

341
00:18:06,120 --> 00:18:07,840
turned on.

342
00:18:07,840 --> 00:18:11,440
If they can migrate or point to the governed store, proceed.

343
00:18:11,440 --> 00:18:13,920
If not block until the source is compliant.

344
00:18:13,920 --> 00:18:15,520
Question three, who owns it?

345
00:18:15,520 --> 00:18:19,560
You need named business and technical owners plus a platform steward group.

346
00:18:19,560 --> 00:18:21,240
Single owner requests get a yellow card.

347
00:18:21,240 --> 00:18:24,600
If they can't produce two owners with mailboxes in your tenant, it's a block.

348
00:18:24,600 --> 00:18:26,360
No owner, no surface.

349
00:18:26,360 --> 00:18:28,640
Question four, what's the right story?

350
00:18:28,640 --> 00:18:33,120
If the ace needs to collect data in quick view, that's a stealth app.

351
00:18:33,120 --> 00:18:34,120
Reads only?

352
00:18:34,120 --> 00:18:35,120
Good.

353
00:18:35,120 --> 00:18:36,120
Rights?

354
00:18:36,120 --> 00:18:40,400
It needs API design, AUTH, CSRF protection and support.

355
00:18:40,400 --> 00:18:46,280
Either move the right path to a power app or web app with proper ALM or block until a

356
00:18:46,280 --> 00:18:49,280
real app is scoped.

357
00:18:49,280 --> 00:18:51,560
Question five, what's the life cycle?

358
00:18:51,560 --> 00:18:56,000
If they can't give you start and end dates for content, a placement end date and a review

359
00:18:56,000 --> 00:18:57,960
cadence, block.

360
00:18:57,960 --> 00:19:03,400
Will keep it fresh is not a life cycle, require auto-expiring quarterly renewal.

361
00:19:03,400 --> 00:19:05,640
Question six, what's the deployment scope?

362
00:19:05,640 --> 00:19:09,000
If they ask for tenant-wide with no placement plan, block?

363
00:19:09,000 --> 00:19:13,040
Questions get scoped to define dashboards and slots via an allow list.

364
00:19:13,040 --> 00:19:15,520
No placement record, no deploy.

365
00:19:15,520 --> 00:19:21,000
Tenant-wide is earned after two stable releases, telemetry in place and an incident-free

366
00:19:21,000 --> 00:19:22,000
quarter.

367
00:19:22,000 --> 00:19:24,400
Question seven, what's the compliance posture?

368
00:19:24,400 --> 00:19:28,840
The content sensitivity label must be compatible with team surfaces.

369
00:19:28,840 --> 00:19:33,080
If HR wants highly confidential in a public dashboard, that's a no.

370
00:19:33,080 --> 00:19:35,640
Per view, DLP must cover the data source.

371
00:19:35,640 --> 00:19:40,440
After data, you need the data flow documented, the processor identified and a cache under

372
00:19:40,440 --> 00:19:41,440
your control.

373
00:19:41,440 --> 00:19:43,200
If any of that is missing, block.

374
00:19:43,200 --> 00:19:45,120
Question eight, what's the rollback plan?

375
00:19:45,120 --> 00:19:51,080
If the app can't fail safe, I'd render nothing on invalid label or contract mismatch.

376
00:19:51,080 --> 00:19:53,920
And the team doesn't have a versioned package ready, block.

377
00:19:53,920 --> 00:19:56,600
You're not deploying a trampoline without a net.

378
00:19:56,600 --> 00:19:59,640
Now the allow path, because sometimes the answer is yes.

379
00:19:59,640 --> 00:20:07,000
You allow when the app uses a standard contract, reads from govern storage, has two owners,

380
00:20:07,000 --> 00:20:14,200
is read only, has life cycle dates, is scoped by placement, passes label, DLP checks and

381
00:20:14,200 --> 00:20:15,680
has a rollback.

382
00:20:15,680 --> 00:20:22,640
Plus, CICD to the app catalog, no manual zip uploads and telemetry wired to your steward

383
00:20:22,640 --> 00:20:23,640
group.

384
00:20:23,640 --> 00:20:29,760
If all green ship it to dev, then test then a limited prod placement with a 30 day probation.

385
00:20:29,760 --> 00:20:34,560
Any render or policy violations over threshold auto pause, the placement.

386
00:20:34,560 --> 00:20:36,160
There's one more fork.

387
00:20:36,160 --> 00:20:42,040
Could this be a SharePoint hero slot, a Viva news card, or a power app tab instead?

388
00:20:42,040 --> 00:20:46,040
If a native surface exists that meets the need, default to that.

389
00:20:46,040 --> 00:20:51,760
Custom ACs are for format specialization, not for replacing first party features.

390
00:20:51,760 --> 00:20:58,800
If they insist, they must justify the delta, accessibility, performance, localization,

391
00:20:58,800 --> 00:21:01,320
analytics against native.

392
00:21:01,320 --> 00:21:04,160
Last check portfolio impact.

393
00:21:04,160 --> 00:21:09,920
If the new app duplicates an existing contract or competes for a critical slot during a busy

394
00:21:09,920 --> 00:21:11,640
window it waits.

395
00:21:11,640 --> 00:21:14,400
Scarsity is policy.

396
00:21:14,400 --> 00:21:19,040
Priority belongs to the highest impact governed content with owners who show up.

397
00:21:19,040 --> 00:21:23,000
You want less graveyard, not a bigger cemetery.

398
00:21:23,000 --> 00:21:25,560
The governance checklist you actually use.

399
00:21:25,560 --> 00:21:27,400
This isn't a 40 page policy.

400
00:21:27,400 --> 00:21:31,400
It's a clipboard you can run in 15 minutes and nobody argues with.

401
00:21:31,400 --> 00:21:32,560
Catalog and owners.

402
00:21:32,560 --> 00:21:35,800
Is the ace in your solution catalog with a unique ID?

403
00:21:35,800 --> 00:21:38,520
Does it list two owners, business and technical?

404
00:21:38,520 --> 00:21:40,360
Are they current entra mailboxes?

405
00:21:40,360 --> 00:21:43,560
If no to any pause placement, contract check?

406
00:21:43,560 --> 00:21:46,240
Does the AC bind to a standard contract?

407
00:21:46,240 --> 00:21:47,240
Announcement?

408
00:21:47,240 --> 00:21:56,080
A word event with required fields, ID, title, summary, start, end, label, template version,

409
00:21:56,080 --> 00:21:57,480
source system.

410
00:21:57,480 --> 00:22:02,760
If they say custom Jason, route to contract onboarding, source of truth.

411
00:22:02,760 --> 00:22:07,440
Is the data stored in governed share point or dataverse with sensitivity labels and retention

412
00:22:07,440 --> 00:22:08,440
on?

413
00:22:08,440 --> 00:22:11,440
Not a random team site, if not migrate or block.

414
00:22:11,440 --> 00:22:12,440
Read only verification.

415
00:22:12,440 --> 00:22:13,960
Does the ace only read?

416
00:22:13,960 --> 00:22:19,480
If it writes, where is the API, AUTH, CSRF protection and support plan?

417
00:22:19,480 --> 00:22:23,320
If missing, move writes to power apps or web app.

418
00:22:23,320 --> 00:22:24,320
Placement scope.

419
00:22:24,320 --> 00:22:28,920
Is there a placement record with site ID, slot, dates and contract version?

420
00:22:28,920 --> 00:22:30,680
No record, no render.

421
00:22:30,680 --> 00:22:32,400
Tenant wide is not the default.

422
00:22:32,400 --> 00:22:33,400
It's an outcome.

423
00:22:33,400 --> 00:22:34,720
Life cycle.

424
00:22:34,720 --> 00:22:38,240
Content has start and dates, placement has an expiry.

425
00:22:38,240 --> 00:22:40,800
App has a sunset unless renewed at QBR.

426
00:22:40,800 --> 00:22:46,960
Writerly archive moves expired content to read only storage, all three documented, compliance,

427
00:22:46,960 --> 00:22:49,920
purview label required and compatible with teams.

428
00:22:49,920 --> 00:22:52,520
DLP policy applied to the data store.

429
00:22:52,520 --> 00:22:55,240
External data has processor, flow diagram and governed cache.

430
00:22:55,240 --> 00:22:58,400
If any of that's guess work, you're not compliant.

431
00:22:58,400 --> 00:22:59,400
Telemetry.

432
00:22:59,400 --> 00:23:01,240
Application insights wired.

433
00:23:01,240 --> 00:23:02,240
Events.

434
00:23:02,240 --> 00:23:03,240
Render success.

435
00:23:03,240 --> 00:23:04,240
Fail.

436
00:23:04,240 --> 00:23:05,240
Empty data set.

437
00:23:05,240 --> 00:23:06,240
Contract mismatch.

438
00:23:06,240 --> 00:23:07,240
Blocked by policy.

439
00:23:07,240 --> 00:23:09,480
Alerts go to platform stewards.

440
00:23:09,480 --> 00:23:11,360
No telemetry, no production.

441
00:23:11,360 --> 00:23:19,040
CI, CD, repo, branch policies, automated build, app catalog deploy via pipeline.

442
00:23:19,040 --> 00:23:22,720
No manual zip uploads from a laptop named Steve.

443
00:23:22,720 --> 00:23:24,800
Scope deployment by allo list.

444
00:23:24,800 --> 00:23:27,640
Accessibility and localization.

445
00:23:27,640 --> 00:23:33,120
Does the card meet contrast, keyboard nav and localization strings?

446
00:23:33,120 --> 00:23:39,840
If this replaces a native card, justify the delta with measurable criteria.

447
00:23:39,840 --> 00:23:40,840
Rollback.

448
00:23:40,840 --> 00:23:44,800
Can the ace fail save to no content on label or contract mismatch?

449
00:23:44,800 --> 00:23:46,480
Is the prior version available?

450
00:23:46,480 --> 00:23:50,360
If not, you're one typo from a banner incident.

451
00:23:50,360 --> 00:23:51,680
Portfolio fit.

452
00:23:51,680 --> 00:23:55,480
Does it duplicate an existing contract or collide with a busy window?

453
00:23:55,480 --> 00:23:58,920
If yes, it waits, scarcity is policy.

454
00:23:58,920 --> 00:24:04,280
On this checklist at three points, intake, pre-prod and quarterly review.

455
00:24:04,280 --> 00:24:09,200
If you fail two items at any stage, pause the placement, onus fix it or the slot goes back

456
00:24:09,200 --> 00:24:10,440
to the pool.

457
00:24:10,440 --> 00:24:12,880
And yes, track time to green.

458
00:24:12,880 --> 00:24:15,320
Slow teams don't get premium slots.

459
00:24:15,320 --> 00:24:17,240
The one rule that saves you.

460
00:24:17,240 --> 00:24:19,080
Treat the ace as a skin.

461
00:24:19,080 --> 00:24:20,680
Everything else lives under governance.

462
00:24:20,680 --> 00:24:23,200
If you hold that line, three good things happen.

463
00:24:23,200 --> 00:24:28,680
First risk moves to places with guardrails, labels, retention, DLP environments.

464
00:24:28,680 --> 00:24:33,760
Second, the card stays disposable, so failures degrade gracefully.

465
00:24:33,760 --> 00:24:37,720
Third, you can scale because you're adding views, not inventing new systems.

466
00:24:37,720 --> 00:24:39,040
You'll get pressure to bend it.

467
00:24:39,040 --> 00:24:41,840
We just need a tiny submit in quick view.

468
00:24:41,840 --> 00:24:43,160
That's a right path.

469
00:24:43,160 --> 00:24:46,600
Redirect to a power app with ALM and policies.

470
00:24:46,600 --> 00:24:48,240
We'll paste Jason into a list.

471
00:24:48,240 --> 00:24:49,880
It's faster.

472
00:24:49,880 --> 00:24:51,040
That's schema drift.

473
00:24:51,040 --> 00:24:53,680
Redirect to the contract and ingestion flow.

474
00:24:53,680 --> 00:24:55,440
Can we go tenant-wide now?

475
00:24:55,440 --> 00:25:00,000
Not until telemetry proves stability and owner's past two reviews.

476
00:25:00,000 --> 00:25:03,080
Use this short test before every approval.

477
00:25:03,080 --> 00:25:08,560
Does the data exist in a governed store under a standard contract with labels and retention?

478
00:25:08,560 --> 00:25:11,080
And does the ace only read and render?

479
00:25:11,080 --> 00:25:12,320
If yes, green.

480
00:25:12,320 --> 00:25:13,880
If no, it's not a card.

481
00:25:13,880 --> 00:25:14,880
It's a project.

482
00:25:14,880 --> 00:25:17,480
Road it to the platform with a real backlog.

483
00:25:17,480 --> 00:25:18,680
Hold this line.

484
00:25:18,680 --> 00:25:20,680
And the dashboard stays clean.

485
00:25:20,680 --> 00:25:22,280
Break it once and congrats.

486
00:25:22,280 --> 00:25:24,400
You're running a museum gift shop.

487
00:25:24,400 --> 00:25:28,720
If you remember nothing else, the ace is just the skin.

488
00:25:28,720 --> 00:25:33,200
Govern the data, the owners, the placement and the life cycle underneath.

489
00:25:33,200 --> 00:25:34,200
Want the full kit?

490
00:25:34,200 --> 00:25:39,600
Grab my governance checklist, reference architecture diagram, and the block or allow decision tree

491
00:25:39,600 --> 00:25:41,160
in the next video.

492
00:25:41,160 --> 00:25:44,400
Subscribe so you can say no with receipts and ship fewer incidents.